Type of Risk Assessment: Football and Gym Hub Opening and Site Operations During Covid-19 Pandemic for Washington Hub

 

Activity/task

Persons at risk

Named hazard

Current Controls in place

Additional controls required to reach Residual Risk Rating

Residual

Risk

Rating*

S

L

R

a) Working on site

Staff

Corona Virus Covid-19 Transmission

Social Distance Measures https://www.publichealth.hscni.net/news/covid-19-coronavirus

https://www.gov.uk/government/publications/covid-19-guidance-on-social-distancing-and-for-vulnerable-people

Regular hand washing and sanitising.

Shutters to be raised and all fire doors open to allow for fire evacuation

Social distancing and industry Gov. Guidelines should be followed at all times. Current measures are 1m plus rule.

Sharing of workstations, phones or computers should be limited. Handsets and interfaces should be sanitised before and after use.  Limit work where facing colleagues is required

Open windows and doors where possible to circulate air.

Air conditioning is not to be used for any purpose. As confirmed via industry Covid-19 advice. All Air Con units can spread bacteria and must not be used until further notice.

To help reduce the spread of coronavirus (COVID-19) reminding everyone of the public health advice - https://www.publichealth.hscni.net/news/covid-19-coronavirus

Posters, leaflets and other materials are available for display.

https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19

Gel sanitisers available  in any area where washing facilities not readily available. Staff encouraged to protect the skin by applying personal emollient cream regularly.

Follow Catch it, Bin it, Kill it and to avoid touching face, eyes, nose or mouth with unclean hands. Tissues will be made available throughout the workplace.

Where possible staff should work from separate rooms.

Staff to use NHS Testing and Track and Trace systems in line with current advice if displaying symptoms. 

4

1

4

 

 

 

Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, reception area using appropriate cleaning products and methods.

Managers will take steps to review work schedules including start & finish times/shift patterns, to reduce number of workers on site at any one time. Also relocating workers to other tasks. 

Conference calls to be used instead of face-to-face meetings where possible.

Ensuring sufficient rest breaks for staff in line with LU Staff Handbook.

Where Risk Assessment identifies wearing of gloves as a requirement of the job, an adequate supply of these will be provided.

Management will promote mental health & wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever support they can to help. 

Reference -

https://www.mind.org.uk/information-support/coronavirus-and-your-wellbeing/

www.hseni.gov.uk/stress

Rigorous checks will be carried out by line managers to ensure that the necessary procedures are being followed.

Staff to be reminded on a daily basis of the importance of social distancing both in the workplace and outside of it.

Management checks to ensure this is adhered to.

Staff to be reminded that wearing of gloves is not a substitute for good hand washing.

Line managers will offer support to staff who are affected by Coronavirus or has a family member affected.

Internal communication channels and cascading of messages through line managers will be carried out regularly to reassure and support employees in a fast-changing situation.

PPE- Gloves issued for staff members to use at their own discretion. Staff reminded that gloves are not a substitute for regular handwashing.

Face coverings are mandatory for customers when transitioning through the building or being served a takeaway from the café. Staff will be encouraged to wear basic face masks provided by LU or to use their own face coverings.

Face coverings are mandated for any cleaning activity.

Public Health guidance on the use of PPE (personal protective equipment) to protect against COVID-19 relates to health care settings. In all other settings individuals are asked to observe social distancing measures and practice good hand hygiene behaviours.

Regular communication of mental health information and open-door policy for those who need additional support.

 

 

 

 

 

 

 

Symptoms of Covid-19

If anyone becomes unwell with a new continuous cough or a high temperature in the workplace, they will be sent home and advised to follow the stay-at-home guidance.

Line managers will maintain regular contact with staff members during this time.

If advised that a member of staff or public has developed Covid-19 and were recently on our premises (including where a member of staff has visited other work place premises such as domestic premises), the management team of the workplace will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken. https://www.publichealth.hscni.net/

Line managers will offer support to staff who are affected by Coronavirus or has a family member affected.

 

 

 

 

b). Travelling to and from work

Staff

Corona Virus Covid-19 Transmission

To support govt. Guidance GMs to allow staff to stagger shift start and end times where possible.

Staff encouraged to refer to ongoing public transport guidance.

4

1

4

 

c). Contractors on site

Staff

Contractor

Corona Virus Covid-19 Transmission

Contractors to be allowed on site subject to social distancing and govt guidance i.e., handwashing.

Staff to work in separate room/ space to contractors.

Use contractor signing in book.

4

1

4

 

d). Deliveries

 

Corona Virus Covid-19 Transmission

Maintain social distancing when accepting deliveries

Staff to wear face covering when accepting deliveries.

Ensure stock procedures are followed.

DELIVERIES TO BE ACCEPTED VIA THE MAIN ENTRANCE AT DOWNHILL ONLY WHEN IT IS CLEAR AND SAFE TO DO SO. IF IT IS BUSY IN RECEPTION, WE WOULD ALLOW THEM TO BRING DELIVERIES IN VIA THE CAFÉ FIRE EXIT DOOR.

4

1

4

 

e). All other work activities should use existing SOPs with added features in this risk assessment.

Staff

Members of the public

*See all other operational Risk Assessments and SOPS

*See all other operational Risk Assessments and SOPS

Planned preventative maintenance plans should be up to date including Fire Safety, Legionella, gas, electric and alarm servicing

*See all other operational Risk Assessments and SOPS

Not applicable

 

 

 

f). Members of the public on site

Members of the public.

Customers and anyone else who has contact with the business

Vulnerable groups.

Staff

Corona Virus Covid-19 Transmission

Section a) followed.

All Other Risk Assessments and SOPs and Building Checks used i.e., Fire Evac Plans, Code Red other operations.

Covid Secure Guidance followed for

physical management of visitors.

All visitors to sites must sign in via QR code or membership card scanning for NHS track and trace purposes.

Social Distance Measures in place and clearly signposted.

Floor markings & one-way systems in place in high foot traffic areas.

Hand washing and sanitising stations available, signposted and encouraged

Gym and Football rules distributed and displayed.

Sneeze guards in place at high traffic customer areas.

Public in buildings should be kept moving indoors towards their destinations where possible.

Daily Cleaning regimes in place. Duty Managers to ensure all areas of a site are cleaned before shift staff allowed to leave and building is locked up.

Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, reception area using appropriate cleaning products and method.

Clear staff management of individuals on site.  Single use doorways should be used where possible. Clear signage of current safety advice displayed.

Staff to lead behaviour prompting by example.

To help reduce the spread of coronavirus (COVID-19) reminding everyone of the public health advice - https://www.publichealth.hscni.net/news/covid-19-coronavirusPosters, leaflets and other materials are available for display.

https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19

Rigorous checks will be carried out by line managers to ensure that the necessary procedures are being followed.

Indoor queues should be limited. A ONE-WAY SYSTEM IS IN PLACE OUT TO THE PITCHES VIA THE MAIN CORRIDORS. FOOTBALL CUSTOMERS WILL BE ALLOWED TO EXIT VIA THE MAIN GATES TO THE CAR PARK TO AVOID THEM COMING BACK THROUGH THE BUILDING. THIS GATE WILL NEED TO BE STAFFED TO AVOID CUSTOMERS NOT SCANNING THEIR QR CODES. GYM MEMBERS WILL LEAVE VIA A FIRE EXIT NEXT TO THE GYM ENTRANCE.

QR Scanning will be used to track visitors on site to support NHS track and trace if required.

Any nonessential items on sites should be locked away.

Site GMs should run trial staff training shifts before opening.

Additional bins and refuse collections setup where suitable.

Bookings and purchases should use cashless transactions where possible.

4

1

4

 

Driving

Staff Members

Road and Vehicle Safety

Corona Virus Covid-19 Transmission

Staff to follow LU Safe System of Work, Risk Assessments and Vehicle Checks for this task. See Driving Safety Folder in LU HQ.

Staff should not share vehicles for work business until further notice.

Lone working and check in systems before and after journeys required in line with existing Driving Policies.

5

1

5

 

Lone Working

Staff in work

Violence / Personal Injury or illness untreated

Lone working is not permitted.

A staff member can meet another professional / contractor on site to allow access.

Lone working is permitted where a professional from another organisation is working on site.

Where an emergency circumstance another member of staff should be put on standby to visit site if required reason for lone working persists.

 

1

5

 

Administering First Aid & Defibration

Staff and Members of the public

Transmission of any airborne or bodily fluid carrying conditions.

Only staff trained to administer First Aid and Defibrillation to deliver First Aid and Defib Use.

Code Red Procedure must be used.

Walkie Talkie Communication used to communicate with team members.

Utilise PPE and mouth guards (included in First Aid Kits) to treat or deliver CPR where advised through training.

First Aid PPE issue to include:

·     Sterile Medical Gloves,

·     Fluid Resistant Apron / Gown,

·     Face Mask

Eye Protection Goggles/Full face visor in addition to personal spectacles if worn.

Staff to refresh their own individual training plans issued via their accreditation bodies.

GMs to monitor staff competence in these areas.

Staff teams on site to complete internal informal peer refresh sessions.

First aid remains a crucial skill even as the country deals with the Covid-19. St John’s Ambulance have put together advice for first aiders to help keep yourself and those who use your facility safe. This advice can be found here.

https://www.sja.org.uk/get-advice/first-aid-advice/covid-19-advice-for-first-aiders/

Staff to report any Grassroots Football group not prepared for First Aid to local FA.

5

1

5

 

Gym Use

Staff and Members of the public

 

UK ACTIVE COVID SECURE advice followed

https://www.ukactive.com/category/covid-19/

·     Equipment layout clearly marked

·     Equipment sanitised between sessions.

·     Slot Booking systems in place

·     Cleaning Stations

·     Additional Staff Cleaning regimes in place

·     Reduced class numbers in place.

·     Staff procedures to follow all SOPs and section a) & f).

·     Changing rooms closed for members

Gym Members completing workouts following social distance guidelines are not required to wear face coverings.

Signage in place to advise members on safety.

Clear Rules and Guidance communicated with members.

Bookings staggered to avoid congestion.

Sharing of equipment is not permitted

Current UK ACTIVE COVID SECURE GUIDES:

Staff or users who display or live with someone who displays symptoms of COVID-19 will NOT be permitted on site

Hand washing/sanitising stations will be available throughout the facility and signage will encourage their use.

The total number of people in the facility at any time will be limited.

Social distancing will occur throughout the site, this includes the spacing of equipment and putting certain areas/items out of use.

Rigorous cleaning will occur throughout the facility with particular focus on high-contact touch points.

Working in accordance with Government regulations and advice, crucially committing those measures relating to COVID-19 will not discriminate against any customers or staff.

4

2

8

 

Football Use

Staff and Members of the public

 

FA COVID SECURE

·     Utilise LU Hosting Football RA.

·     Football setup as an outdoor contact sport activity.

·     Site General Manager to act as Football Venue Covid-19 Officer responsible for procedures and track and trace.

·     Equipment and surfaces cleaned / sanitised regularly

·     Use of toilets via staff admission

·     All hirers must follow FA Guidance

·     Staff procedures to follow all SOPs and section a) & f).

·     Contactless bookings made in advance will be in place where possible.

·     All visitors must scan in to support NHS Track and Trace.

·     Coaches and Clubs must follow FA Duty of Care guidelines including pre-checks for players and First Aid Administration.

·     Pay and Play open, all sessions should be pre booked. u13s must be supervised by a responsible adult.

·     First Aid for footballers involved affiliated training or match play is the responsibility of the coach who must be FA First Aid Qualified and be present with a suitable First Aid kit.

·     Changing rooms remain closed

·     Kick off times and bookings staggered where possible.

Consider external sanitising stations for pitches far distance from clubhouse.

Users’ supervision increased. User lead hirers reminded of their responsibilities of duty of care and supervision of minors.

Where possible allow visitors to vacate all pitch areas before admitting the next booking

Staff or users who display or live with someone who displays symptoms of COVID-19 will NOT be permitted on site

Utilise all FA Guidance

http://www.thefa.com/news/2020/jul/17/grassroots-guidance-for-competitive-football-restart-in-england-170720

http://www.durhamfa.com/news/2020/jul/20/return-of-outdoor-competitive-grassroots-football

*LU must act as holding duty of care for any LU organised football activity including pre checks and permission from parents.

Coaches and visitors reminded on FA Rules such as:

·     Participants to self-screen before attending

·     Players must bring own labelled water bottle and their own hand sanitiser.

·     Qualified first aider with appropriate PPE in event of having to administer 1st aid.

·     Designated Covid-19 Officer

·     First aid kit and PPE

·     Covid-19 Risk Assessments

·     Regular sanitising of equipment

·     Regular hygiene breaks

·     Sanitising before and after games or training

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·     Goals and fixed shared equipment to be wiped down before and after use by user groups.

·     Moving of goals will be managed on a site-to-site basis. Anyone moving goals (staff or players) must wipe down posts afterwards.

·     FA Self Screening Checks will be required for any pay and play or casual user groups. This will include temperature checks.

 

FA Messaging to all involved in Football circulated.

“All those returning to competitive grassroots football must adopt the following FA code of behaviour:

Be aware of your own personal health. If you show any of the Covid-19 symptoms you must stay at home, inform NHS Test and Trace and seek medical advice.

Be responsible. Read the guidance provided by The FA and by your club so that you are aware of the changes to the game and what is expected of you. This will include things like being prepared to wash your own kit, bringing your own labelled water bottle and being aware of changes to meet-up times.

Practise good hygiene. Wash your hands regularly and before, during and after a game.

Where possible maintain social distancing. This won’t always be possible in a competitive match environment (for example when tackling an opponent) and that is acceptable. However, before, and after a game you should maintain social distancing.

Support NHS Test and Trace. You’re likely to be asked to provide your details so that in the event of a Covid-19 outbreak those potentially infected can be traced. This is to everyone’s benefit so please co- operate.

Do not spit. Spitting and the rinsing out of mouths is now a recognised risk to health and must not be done. Avoid shouting or raising your voice if face to face with other players.

After the game. Be aware that other users may be waiting to use the facilities. Changing rooms and showers are likely to be closed and any socialising must follow the Government’s guidance on social distancing

 

 

 

 

Catering

 

 

All Food Preparation Guides, Risk Assessments and procedures to be followed. See Safer Food Better Business Guides.

Take away services can be offered on a venue-to-venue basis.

Limit members of the public queuing indoors.

One way system for entrance and exit required.

All access to café areas via QR code system or registration before entry.

Indoor Café areas to limit numbers to ensure distancing.

ONE WAY SYSTEM WILL BE OPERATED AT WASHINGTON WITH MARKING OUT THE ROUTE FOR CUSTOMERS TO FOLLOW AND QUEUE. THIS WILL BE MANAGED CAREFULLY AND IF IT IS FELT IT IS TOO BUSY, WE CAN ADAPT THIS SYSTEM TO HAVE THE QUEUE START OUTDOORS AND COME INTO THE CAFÉ VIA THE FIRE EXIT DOOR.

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5

 

 

Report Compiled by:

L. Corcoran

Date of Assessment:  

27/7/2020

Site Specific Amendments:

N Couling

Date of Site Amendments:

19/05/2021

 

RISK / PRIORITY INDICATOR KEY

SEVERITY (CONSEQUENCE)

 

RISK / PRIORITY INICATOR MATRIX

1. Negligible (delay only)

 

LIKELIHOOD

5

5

10

15

20

25

2. Slight (minor injury / damage / interruption)

 

4

4

8

12

16

20

3. Moderate (Lost time injury, illness, damage, lost business)

 

3

3

6

9

12

15

4. High (Major injury / damage, Lost time business interruption, disablement)

 

2

2

4

6

8

10

5. Very High (Fatality / Business closure)

 

1

1

2

3

4

5

 

 

 

1

2

3

4

5

LIKELIHOOD

 

SEVERITY (CONSEQUENCE)

1. Improbable / very unlikely

 

 

 

 

 

 

 

 

2. Unlikely

 

SUMMARY

SUGGESTED TIMEFRAME

3. Even chance / may happen

 

12-25

High

As soon as possible

4. Likely

 

6-11

Medium

Within next 3-6 months

5. Almost certain / imminent

 

1-5

Low

Whenever viable to do so